Jr. Executive Admin Assistant

Responsibilities:
• Maintain office operations and a close and responsive relationship to the day-to-day activities in the office
• Handle administrative duties (filing, taking phone calls and messages, scheduling appointments, making travel arrangements)
• Manage daily and long range calendar support for leadership, and senior leader locator process
• Coordinate schedules, invitations, agendas, briefing charts, location set-up and logistics for all meetings and events
• Manages reports and tracking of all office correspondence
• Maintain conference room schedules and ensure meeting preparations are accomplished
• Facilitate and manage information flow between leadership levels to promote efficiencies, timeliness, and effectiveness
• Prepare, coordinate, analyze, review, and submit tasker responses to internal and external taskers and develop effective workflow process for internal and external taskers
• Provide task status to senior leadership
• Assist in the preparation and formatting of memorandums, reports, briefings, spreadsheets, and databases
• Provide document control
• Institute quality control measures, monitor administrative process performance and conduct process improvement as needed

Minimum of two years administration experience.

Must be proactive and willing to learn from other EA's

Experience with CATMS and DTS a plus

Requires an active Secret clearance

Please see standard Work, Physical and Mental Requirements for all Quantech roles. 

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands This is largely a sedentary role mostly sitting; however, some filing may be required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.